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Easy and Fast

ORION ScanIT is specifically designed for daily use by office workers. It is allow the user to easily scan a batch of documents and then to process these documents.

Benefits

Working with digital documents is much more efficient. It saves a great amount of time collecting, processing, storing and retrieving documents electronically versus manually.

These time savings result directly into cost savings and profits. You will also save costs on storage space, because a digital archive does not require any physical space. You can store millions of documents on simple disk!

Storing your documents electronically is also much safer. They will become part of your regular backup procedure, which means that you will never lose them, even when a disaster like a fire or flood strikes! The real cost of re-creating even a single document, like a contract or project document are staggering.

Digital documents can also be better secured against theft or access by unauthorized users. Think Compliance and you cannot live without an electronic document management system.

Key features

The ORION ScanIT process consists of several logical steps:

• SCAN - the documents are converted to digital images;
• OCR - the images are converted to "Searchable PDF";
• VALIDATE - the documents are checked and meta-data can be added;
• STORE - the documents are send to a storage location.

Scan

During scanning batches of documents are fed in the scanner and converted to digital images. The speed is depending on the scanners capabilities, starting at 25 pages per minute, up to over 200 pages per minute! Single- or double-sided. Orion ScanIT supports virtually every available document scanner on the market and most multi-function copiers.

Advanced scanning techniques such as VRS and iTresholding enable perfect quality scans for every document, also those difficult, hard-to-read documents.

OCR

This enables you to convert the digital image to digital text. OCR works in the background and is invisible. The result is a so-called "Searchable PDF" document, which allows users to search for documents and in documents based on their content.

VALIDATE

Orion ScanIT offers the capability to validate the scanned documents and add meta-data to them, such as Supplier, Customer or Project data. This data can be retrieved from or checked against your own databases. Drop-down list-boxes, check-boxes, default values, masks, etc, further speed up data-entry and reduces errors.

STORE

Based on the document meta-data, the scanned documents can be stored to a directory on a local or remote server, via FTP(S), HTTP(S), send by e-mail or stored in a Microsoft SharePoint server.

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