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Searchable documents

Index information

ORION ScanIT stores your documents as digital files and allows you to add index information as metadata during scanning to help you find the document quickly when you need it again.

You can, for example, add customer or supplier information straight from your own company databases. You can then use this information to store the document directly into the right folder or database and add the information as index data for easy retrieval. Or use the information to put this straight into MS SharePoint columns for retrieval.

But probably the most powerful option is to use OCR to recognize information and to create so-called Searchable PDFs.

Searchable PDFs

ORION

ScanIT uses OCR to create digital text from digital images. It uses this text to create a so-called Searchable PDF. A Searchable PDF consists of a layer with the scanned image of a page and an underlying layer with the recognized text. A PDF viewer will always display the image to the user, but the text can be used for different purposes.

Many search engines will use the text to index the file. For instance Microsoft Index Server in combination with Microsoft SharePoint. Or Copernic or Google Search for non-SharePoint environments.

This makes it possible for a user to find a document based on content simply by searching for any word or combination of word in the text of the document.

Users can also search for a specific word within a document. This is specially useful when working with large documents.

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